If you have a list of your venue’s items in a spreadsheet, you can upload them to your WISK account using our template.

With the template, you can create new items and bulk update the information of existing items.

Note: You must use the provided template. If you attempt to upload any other file, it will display the following error message, and no items will be created or updated.

Depending on whether you’re using WISK Restaurant or Bar, there are different circumstances where we recommend using the item upload feature.

In most cases, the majority of beverage items have barcodes on them. The best way to add items to your venue is by scanning the barcodes of items while taking your first inventory.

When the barcode is scanned, it finds the match in the WISK database and adds it to your venue. Whenever an item is pulled, it includes all the data WISK has on file, including images and weights (if applicable).

If the majority of your items have barcodes on them, it’s best to add them via scanning during the first inventory.

However, if you have a large number of items that don’t have barcodes on them (for example, a collection of rare wines), using our item upload feature can save you a lot of time instead of adding them manually.

Furthermore, using the template after adding your items is an easy way to add your costs, distributors, and par levels.

Food items, on the other hand, are less likely to have barcodes. For the smoothest experience, we recommend adding your items via scanning / uploading invoices prior to your first inventory.

You can then use the template to bulk update item information if needed.

If you have already added items via scanning or a previous upload, you can bulk update information for your existing items(distributors, costs, pars, etc). You can copy and paste the data from another data source (spreadsheet, etc) into the template.

If you're uploading new items, please add the item details into the empty rows.

Note: If you're only adding new items, you can delete the existing items from the template to make things easier.

To add a new item, you’ll need to fill in the required 3 fields at a minimum:

If you don't put this information it will show an error message when uploading.

While not required, you can select the Family and Category of an item from a drop-down list of options in the template, or you can enter your own by typing or pasting into the fields.

If you leave the Family and/or Category field blank for an item, they'll default to "Unknown" when you upload the filled out template and can be updated at any time.

Note: The families & categories in the drop-down list vary depending on whether you're using WISK Restaurant or WISK Bar. You can fully customize your families and categories and don't have to use the defaults. When you upload the template, any new Families & Categories will appear in your venue.

You can also go to the "Data" tab to change the options in the drop-down list.

For descriptions of each column, please see the template.

Note: If you are using custom fields, they will also appear in the template:

As a reminder, if using WISK Bar, we only recommend adding items via the upload template that don’t have barcodes on the physical item (certain wines, beer kegs, etc). This is because WISK uses barcodes to pull items from our database to add them to your venue.

Scanning beverage item barcodes is still the best way to ensure you’ll get the correct weights and images from the WISK database.

For example, if you upload a bottle of Jameson 750ml in the template and leave the barcode field blank, and then you scan it in your venue, it’ll create a new item. You’ll end up with a duplicate entry for Jameson 750ml in your items, and need to merge them.

Multiply this by however many items you have, and it becomes a lot of extra work to clean up your data.

When uploading the template you may encounter error messages about data in the spreadsheet.

This is because there are checks in place during the upload to prevent the creation of duplicate items. This mostly applies if your spreadsheet contains a mix of existing and new items.

When uploading your sheet, the following could happen:

If these items are not duplicates, you can force their creation by checking the "Only Match Based on IDs" box.

If this option is toggled on, it ignores the duplicate protection rules. It will only apply changes to items with the same WISK ID.

If it doesn't find any item with the same WISK ID, it will create a new one. This prevents instances where it blocks you from having two items with the same distributor and distributor code. Or if you're creating a new item with the same title as an existing one, it will create the new item instead of applying any changes in data to the existing one.

Note: In most cases you won't likely need to use this feature.

For the best experience when uploading your items: