Article Contents
Introduction
If an item has two item variations that are the exact same, you can merge them together.
You may have duplicates due to mistakes when adding invoices (for example, creating a new variation when it already exists).
When you merge the variations together, it replaces every instance those variations were used with the resulting variation. This change only applies to unlocked inventory periods. Data in locked inventory periods is not impacted.
Important: You cannot undo merging item variations so please make sure they are exact duplicates before merging.
To learn more about item variations, please see:
Select Item Variations to Merge
Lets say we receive "Example Vodka" in both a 750ml and 1L format. When looking at the variations for the item, we see there is another 750ml variation from the same distributor.
In this case, since both 750ml are from the same distributor (Sample Distributor), we determine this is a duplicate.
To merge item variations on the WISK Web Portal:
Click the "Items (By Variation)" Tab
Click the checkboxes beside the item variations you want merge together
Note: The item variations must belong to the same item and have the same measurement
Click the "Merge items" button
Note: If the variations belong to different items you'll see an error message
Merging the Item Variations
After selecting the item variations, a new window opens.
On the left, it shows the item variation that will be created. On the right it shows the item variations to be merged. You can toggle between them by clicking the tabs on the top right.
WISK automatically populate the fields for the merged item variation, but always scroll through and review the information to make sure it's correct.
You can make any changes as needed. In this example we've added (merged) to the item variation name.
To complete the merge:
Click “Save” at the bottom of the window
A confirmation screen appears, click “OK”
Note: Merging item variations is permanent, always confirm you have selected the correct variations before completing the merge.
Merge Complete
It make take a few moments for the merge to complete. When finished, the stock of the variation and the cost will update to reflect the latest invoice.
The resulting item variation will appear in any invoices, inventories or other movements that occur in the unlocked inventory period.
When viewing the item variation, if you click the "Cost" value it shows the combined invoice history.
In this example, each of the variations that were merged had an invoice added, which now display together.
Now:
Before:
