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Stock vs Real Time Stock
Stock vs Real Time Stock

The difference between "Stock" and "Real Time Stock"

Nick Neale avatar
Written by Nick Neale
Updated over a week ago

Article Contents

What is Stock?

On a number of screens in both the WISK Web Portal and App, you’ll see “Stock” beside your items.

The stock number:

  • Represents the count of that item from your last completed inventory

  • Increases when you add an invoice for an item

  • Decreases if you add a return or depletion

  • Updates to the new count after completing an inventory

On the WISK Web Portal, you can see where the item was counted in the last completed inventory, and any invoices/returns/depletions since that inventory by hovering over the “i” icon.

An arrow pointing at the "i" icon beside the stock count of an item that shows the breakdown of where the item was counted

The stock number is useful for placing orders immediately after an inventory is completed because it’s a snapshot of what you have at that point in time.

Note: This is not a “live” number. The stock won’t decrease as you sell items. For this, see “Real Time Stock” below.

Real Time Stock

If your POS is integrated with WISK and you have recipe mapping (Professional plans and higher), your sales data is used to calculate an estimate of your real-time stock.

The "Real Time Stock" column should appear beside the "Stock" column by default on the Items Page, but can be toggled on by clicking the gear icon. To learn more, see:

For each item, it takes the “Stock” count, and subtracts the amount that has been sold since your last completed inventory. This amount is based on your POS Items and the recipes that you’ve mapped to them in WISK.

Note: Keep in mind, this is an estimate. It’s showing you the amount if you used exactly what is indicated in the recipe for the POS Items. It doesn’t account for any over pouring or unreported wastage etc.

The Stock and Real Time Stock are highlighted for a group of items.

In the example above, you’ll see that 5 units of Absolut were counted in the most recent inventory, and now the Real Time Stock displays 3.82 units.

To see a breakdown of the Real Time Stock, hover your cursor over the count and click the “i” icon.

An arrow pointing at the "i" icon in the "Real Time Stock" column

The details of the item open, and you see the “Sold since last inventory tab”. You’ll see each POS Item that the item is used in, and the amount sold.

A breakdown of the sales for an item since the last submitted inventory.

In this case, 20 Absolut Singles were sold, which amounted to 30oz, or 1.18 units of Absolut. This amount is subtracted from the stock (5) to get 3.82 units.

You can click the “POS Items” tab to view the sales data in greater detail.

Note: If the item is an ingredient in a cocktail, it multiples the amount of that ingredient used by the number of sales. For example, if you sold 10 3oz Negronis that use 1oz Hendrick’s Gin, 1oz vermouth, and 1oz Campari, you would see 10oz of Hendrick’s Gin, 10oz of vermouth, and 10oz of Campari sold and factored into the Real Time Stock calculation.

Real Time Stock is helpful if you’re placing an order to a distributor, but haven’t taken an inventory recently. This number is a better representation of your stock on hand, however, it's still the best estimate. You can always use the Real Time Stock to do a quick spot check before placing your order.

Note: Before using Real Time Stock, make sure that all of your POS Items and mapped, that your recipes are up to date, and that the system recently checked for sales data. Otherwise, the Real Time Stock won’t be accurate.

POS Integration Type

As noted above, Real Time Stock only appears if your sales are integrated with WISK. The type of integration also affects how the Real Time Stock displays (either daily sales report, or direct API)

Daily Sales Report Email

If your POS is sending a daily sales report, the Real Time Stock will reflect what you have on hand after the previous day’s sales are imported. For example, on Monday morning, WISK receives the sales from Sunday night, and updates the Real Time Stock. The Real Time Stock won’t update again until the sales from Monday are received on Tuesday morning.

API Integration

With a direct API integration, your sales data is refreshed automatically:

  • every 6 hours

  • when an inventory count is submitted

  • when an invoice is added

Note: Under Venue Settings, there is a "Live Sales" checkbox. Checking this refreshes your sales data every 30 minutes instead of every 6 hours.

However, when checking Real Time Stock you can manually refresh your sales data to get the latest numbers. To refresh your sales data, see:

The Sales page will also tell you the last time the system checked for new sales, and the last time sales were imported.

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