What is Stock?
On a number of screens in both the WISK Web Portal and App, you’ll see “Stock” beside your items.
The stock number:
Represents the count of that item from your last completed inventory
Increases when you add an invoice for an item
Decreases if you add a return or depletion
Updates to the new count after completing an inventory
On the WISK Web Portal, you can see where the item was counted in the last completed inventory, and any invoices/returns/depletions since that inventory by hovering over the “i” icon.
The stock number is useful for placing orders immediately after an inventory is completed because it’s a snapshot of what you have at that point in time.
Note: This is not a “live” number. The stock won’t decrease as you sell items. For this, see “Real Time Stock” below.
Real Time Stock
If your POS is integrated with WISK, your sales data is used to calculate an estimate of your real-time stock.
For each item, it takes the “Stock” count, and subtracts the amount that has been sold since your last completed inventory. This amount is based on your POS Items and the recipes that you’ve mapped to them in WISK.
Note: Neep in mind, this is an estimate. It’s showing you the amount if you poured exactly what is indicated in the recipe for the POS Items. It doesn’t account for any over pouring etc.
In the example above, you’ll see that 5 units of Absolut were counted in the most recent inventory, and now the Real Time Stock displays 3.82 units.
To see a breakdown of the Real Time Stock, hover your cursor over the count and click the “i” icon.
The details of the item open, and you see the “Sold since last inventory tab”. You’ll see each POS Item that the item is used in, and the amount sold.
In this case, 20 Absolut Singles were sold, which amounted to 30oz, or 1.18 units of Absolut. This amount is subtracted from the stock (5) to get 3.82 units.
You can click the “POS Items” tab to view the sales data in greater detail.
Note: If the item is an ingredient in a cocktail, it multiples the amount of that ingredient used by the number of sales. For example, if you sold 10 3oz Negronis that use 1oz Hendrick’s Gin, 1oz vermouth, and 1oz Campari, you would see 10oz of Hendrick’s Gin, 10oz of vermouth, and 10oz of Campari sold and factored into the Real Time Stock calculation.
Real Time Stock is helpful if you’re placing an order to a distributor, but haven’t taken an inventory recently. This number is a better representation of your stock on hand, however, it is still the best estimate. You can always use the Real Time Stock to do a quick spot check before placing your order.
Note: Before using Real Time Stock, make sure that all of your POS Items and mapped, and that your recipes are up to date. Otherwise, the Real Time Stock won’t be accurate.
POS Integration Type
As noted above, Real Time Stock only appears if your sales are integrated with WISK. The type of integration also affects how the Real Time Stock displays (either daily sales report, or direct API)
If your POS is sending a daily sales report, the Real Time Stock will reflect what you have on hand after the previous day’s sales are imported. For example, on Monday morning, WISK receives the sales from Sunday night, and updates the Real Time Stock. The Real Time Stock won’t update again until the sales from Monday are received on Tuesday morning.
With a direct API integration, the sales data is sent in real or near real-time. As WISK receives the individual sales transactions, the Real Time Stock updates.