List View

After completing one inventory in the app, speed up the next count by using the List view

Nick Neale avatar
Written by Nick Neale
Updated over a week ago

Article Contents


After you’ve completed at least one inventory, you can use the List view to save time when taking future inventory counts.

When taking a new inventory, tap into an area, and you’ll see the List view by default.

A GIF showing the List View when you tap into an area.

The List view shows everything you submitted in that area from your previous inventory, in the order it was submitted. Instead of having to scan each item, you can adjust the counts from the list.

This is helpful for areas where items don’t move around that much (stock rooms, wine racks), and you can always switch back to the barcode scanner at any time.

You don’t have to use this feature, but it can save you a lot of time when counting.

Note: If you’ve created a new area, or submitted an area as empty in the previous inventory, the List view will be empty.

Counting Items

Full Units

For full units, adjust the count with the + or - buttons, and then swipe it in.

Note: You must swipe in an item for it to be counted as part of the current inventory. If you change the amount but don’t swipe it in, it won’t be included in the count.

Animated GIF showing adjusting full unit counts and swiping them to the right.

Partial Units (Scale)

For partial units that were weighed using the scale, just tap them, and put them on the scale to record the new weight, and tap confirm.

Note: Since you’re not scanning the item, double-check that you are weighing the correct size of item. For example, if you have multiple sizes of Jameson (750ml, 1L, 1.75L etc), make sure you are weighing the one that is called up in the app.

GIF showing the partial item being tapped, then put on the Bluetooth Scale

Partial Units (Visual)

For any partial units that were counted using the visual mode, just tap the item, you’ll see a guideline showing what was submitted last time. Tap the current amount and confirm.

GIF showing how to enter a new value using the visual mode.


If you counted some items as full cases, and they are now open, just tap the item and adjust the amounts. In the example below, we counted 4 cases in the previous inventory, but now have a mix of cases and individual units. Just put the amount of cases and units, and tap confirm.

GIF showing 4 cases counted previously, but now a mix of cases and individual units

Items with a Count of 0

If an item on the previous list has been used up and you don’t have it anymore, you can either:

  1. Submit the item with a count of 0. Use this if you want to keep the item's place in the previous list for next time

  2. Hide the item on the previous list or ignore it

For more information, see:

Submit as 0

  1. On "View by previous inventory" swipe the item to the left

    An arrow indicates to swipe the item to the left

  2. Tap "Submit as 0"

    An arrow points to the "Submit as 0" button

  3. Tap "Yes, submit" on the confirmation window

    The "Yes, submit" button is highlighted for emphasis.

    Note: This message displays each time you submit an item as 0 unless you tap "Don't show again"

  4. To check the item was submitted as 0, tap "Review item counts"

    The "Review item counts" button is highlighted for emphasis.
  5. The item with a count of 0 appears on the area summary

    The item appears on the summary with a count of 0.

Hide / Ignore

There are multiple ways to hide / ignore items on the previous list while counting:

  1. Ignore it and move onto the next item on the list

  2. Swipe it to the left and tap hide

    An animated GIF showing an item being swiped to the left and tapping "Hide".

  3. Tap the "-" button repeatedly until a hide icon appears. Tap "Hide" on the confirmation pop-up

    A GIF showing the hide button that appears when tapping the minus sign.

Items Not on the Previous List

Let's say that your items have moved around, and there is now a new item before the tequila in the example below, which is the next item on the list.

You can switch back to the barcode scanner, and scan the barcode of the item, or you could use the Search/Add button.

Note: This also applies to new items that have been added to your venue list. If you received a new item between inventories, it won't appear in the inventory order list because it wasn't counted in the previous inventory. You'll have to add it by scanning the barcode, or by using the search.

GIF showing ways to count an item that isn't on the previous inventory list.

If you type the name of an item that was not in the previous inventory count in the "Search by inventory order" area, it will show no results and prompt you to use the "Search / Add" function instead, because that will search your entire item list.

You can also add an item by tapping the “View by inventory order” drop-down, and switch it to “View by item categories”. Just find an item in the list, add the count, and swipe it in.

GIF showing how to scroll through your item list.
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