Article Contents

  1. Introduction

  2. Adding GL Accounts

  3. Assigning GL Accounts

    1. by Distributor

    2. by Item Family

    3. by Individual Item

  4. GL Accounts on an Invoice

    1. Selecting a GL Account

    2. Changing a GL Account

    3. Charges & Credits

    4. GL Account Breakdown

Introduction

As part of the Accounting Integration package, you can create general ledger (GL) accounts and assign them to items on your invoices.

You can assign GL accounts to invoice items manually, or have them fill automatically based on the settings of the item, the item’s family, or distributor.

The invoices can then be exported to your accounting software of choice.

On each invoice, you’ll be able to see a breakdown by GL account. You can also access reporting to see entries for each GL account over a selected time period.

Adding GL Accounts

To add a GL account on the WISK Web Portal:

1. Hover your cursor over your username on the bottom left and click “Venue Settings”

The

2. Click “GL Accounts”

An arrow points to the

3. Click “New GL Account”

The

4. Enter the GL Account Number and Name into the corresponding fields.

The

5. Click “Save”

The account number and name have been entered, and the

6. It now appears in your list of GL accounts. You can add as many GL accounts as necessary.

The account is added to your list of GL Accounts.

Note: After adding a GL account, you can click the “Details” column beside an account to edit it.

More GL accounts have been added, and the

Assigning GL Accounts

When adding invoices, you can assign GL accounts to invoice items manually, or you can assign them to higher level categories to have them populate automatically.

You can assign GL accounts at the following levels:

Note: When populating the GL account for an item on an invoice, it will check for GL accounts in this priority order: Item > Family > Distributor.

For example, if you assign a GL account to a distributor, but have also added GL accounts at the family level, it will pull the family’s GL account because it is a higher priority.

How you set this up will depend on your preferences and how your GL accounts are structured.

Distributor

To assign a GL Account to a distributor:

1. From the “Distributors” page on the WISK Web Portal, click the “Details” column beside a distributor

An arrow points to the

2. Click the “GL Account” drop-down menu

An arrow points to the

3. Select the GL account you want to assign to this distributor

An arrow points to select one of the options from the drop-down menu.

4. The GL account is now assigned to the distributor

The GL account is now set for this distributor.

Item Family

To assign a GL account to an Item Family:

1. From the Families & Categories page on the WISK Web Portal, place your cursor over an Item Family and click “Edit Family”

An arrow points to the

2. Click the “GL Account” drop-down menu

An arrow points to the

3. Select the GL Account you want to assign to this Item Family

An arrow points to select one of the options from the drop-down menu.

4. The GL account is now assigned to the Item Family

The GL account is now set for this item family.

Individual Item

To assign a GL account at the individual item level:

1. On the “Items” page of the WISK Web Portal, place your cursor over the item and click the pencil icon

The cursor has been placed over the item and an arrow points to the pencil icon button that appears.

2. Scroll down to the “GL Account” field and click the drop-down menu

The

3. Select the GL Account you want to assign to this item

An arrow points to select one of the options from the drop-down menu.

4. The GL account is now assigned to the item

The GL Account has now been assigned to the item.

GL Accounts on an Invoice

After adding the GL accounts and assigning them, it all comes together when adding invoices.

When adding an invoice, the GL account field for each invoice item populates automatically if you’ve assigned them earlier.

An item is being added to an invoice and the GL account populated automatically based on the Family of the item.

Selecting a GL Account

If you haven’t assigned them beforehand, you can select the GL account by clicking the drop-down menu:

The GL Account drop-down menu has been clicked and it shows all available GL accounts.

Changing a GL Account

If an item has already been added to the invoice, you can click the “GL Account” field to change the account for the item.

An item has already been added to the invoice and the GL account column has been clicked, allowing you to select from the other GL accounts.

Charges & Credits

When adding any Charges or Credits to the invoice, you can select a GL Account:

The GL Account field is highlighted for emphasis when adding a charge to the invoice.

The charges and credits display underneath the line items on the invoice.

The charge appears below the other invoice items and is highlighted for emphasis.

GL Account Breakdown

After adding GL Accounts to each item and charge/credit on the invoice, you can click the ‘GL Accounts” tab to see the invoice items by GL Account.

All items have been added to the invoice and the

For each GL Account, you’ll see each item and the dollar amount.

The items are separated by GL Account.

Did this answer your question?