Article Contents

Introduction

Some recipes have ingredients by volume, but you purchase and count most of your food ingredients by weight.

For example, a recipe calls for an amount of an ingredient in cups, but the item is ordered and inventoried in either lbs, kgs, full units etc.

By using batches, you can set how much of an ingredient is contained in a cup, tablespoon, teaspoon etc.

You'll then be able to select these conversions when adding the ingredients to the POS Item. By setting up these conversions, your costing will be more accurate.

Conversion - Weight to Volume

In this example, we’ll take bread flour which is purchased in kilograms (a weight measurement) and convert it into cups (a volume measurement). We’ll then use that converted value in another batched item.

Note: Once you've created the conversion from weight to volume, you can use any volume measurement when adding that batch to a recipe.

Creating the Conversion

  1. From the “Batches” page, click “Actions” > “Create New Batch”

    An arrow points to the
  2. Give the conversion a name, and set the quantity and unit of measurement of the yield (In this case, 1 cup).

    The

    Note: The “Cup” unit of measurement is in US customary units (1 Cup = 8 fluid oz or 236.588ml). If using another measurement system (for example, metric), you can create its equivalent by entering the yield amount in either oz or ml (250ml for metric)

  3. Click "Save"

    The
  4. Click into the “Search for ingredient” field to find the item you want to convert

    The area to add ingredients is highlighted on the new batch item window.
  5. Click the item in the search results that appear. In this example, “Bread Flour”

    An arrow points to

  6. Next, add the amount in a weight measurement that is equivalent to 1 cup. In this example, we’ll say that 130g of bread flour is equal to one cup. Then click the “Add” button

    The yield has been set to 1 cup, and it is using 130g of Bread Flour. An arrow points to the

    Note: When setting up your conversions, please refer to your venue’s conversions standards or consult a measurement converting resource. If consulting multiple resources, you may see variation between them. There are a lot of factors that can affect the density of an item (brand, type etc). Use an average to account for any variations.

  7. The amount of the ingredient is added to the conversion, and displays the cost of the item. In the example below, 1 cup of our Bread flour is $0.16.

    The bread flour has been added to the batch item, and it shows a cost of $0.16, based on the cost of the item and the amount being used.

Using in a Recipe or Batch

Now that you've created this conversion, you can use it in POS Items or other batches. Even though we created the conversion using a cup, we can now use any volume-based measurement (teaspoons, tablespoons, etc) and it calculates the correct cost.

The cup of bread flour is a building block for a number of other batched items that we prepare in the venue. In this example, we’ll add the converted cup of bread flour to our hamburger bun recipe.

  1. Find the POS Item or Batch on it’s corresponding page and click the “Ingredients” column

    An arrow points to the
  2. In this example, we have another batch called “Hamburger Buns” that yields 12 buns (units). Click into the “Search for ingredient” field and type the name of the conversion (in this case, “Cup of Bread Flour”)

    The section of the screen where you add ingredients is highlighted.
  3. Click the matching item in the search results (“Cup of Bread Flour)

    The conversion shows up in the list of search results.

  4. Enter the amount in the “Quantity” field, and select the unit of measurement. In this example, we have put 3.5 in the quantity field, and could select either “Unit” or “Cup” as the unit of measurement

    The

    Note: We can select “Unit” because the batch “Cup of Bread Flour” is already measured in cups

  5. Click “Add”

    An arrow points to the
  6. The converted ingredient is added to the batch. The cost reflects the amount of the ingredient used based on the conversion. You can then add the rest of your ingredients

    The converted item has been added to the batch.
  7. In this example, our 20kg bag of flour costs $25. The amount used in 1 cup (130g) is equal to $0.16. We used 3.5 cups in the batch, which equals $0.57 (due to rounding).

Want to see another example? Learn more about converting spices here:

Conversion - Units to Weight/Volume

In some cases, you may purchase items as full units, but your recipes require a specific weight or volume measurement. In this example, we’ll take an avocado, and convert it into its weight after it has been peeled and the pit removed.

In this example, we’re converting the units, and setting a yield to reflect that the item has been modified (peeled and pitted).

Creating the Conversion

  1. From the “Batches” page, click “Actions” > “Create New Batch”

    An arrow points to the
  2. Give the conversion a name, and set the quantity and yield. In this example, we’ll put “Prepared Avocado” and set the yield in a weight-based unit of measurement. We put 136g, but you could also use ozs (roughly 5oz), or any other weight-based measurement

    The yield field is highlighted for emphasis.

    Note: The value we set for the yield is the amount you'd get from an average avocado that is peeled and the pit removed. For this costing you need to use averages because the weight is variable.

  3. Click “Save"

    An arrow points to the
  4. Click into the “Search for ingredient” field to find the item you want to convert. Click the matching item. In this example, we’ll select “Avocado”

    An arrow points to
  5. Add the amount of the ingredient that is used to produce the yield. In this example, we’ll select 1 unit of Avocado. Then click the “Add” button

    An arrow points to the
  6. The amount of the ingredient is added to the conversion, and it displays the cost of the item. In this example, our Avocado is $1 per unit, making 136g of avocado $1 as well

    The 1 unit of avocado has been added to the

Using in a Recipe or Batch

Now that you've created this conversion, you can use it in POS Items or other batches. In this case, we can now use the prepared avocado as any weight-based unit of measurement. In this example, we’ll add the prepared avocado to a guacamole batch.

  1. Find the POS Item or Batch on it’s corresponding page and click the “Ingredients” column

    An arrow points to the
  2. In this example, we have another batch called “Guacamole” that yields 1kg. Click into the “Search for ingredient” field and type the name of the conversion. Click the matching item to add it (Prepared Avocado)

  3. Enter the amount in the “Quantity” field, and select the unit of measurement. In this example, we need 800g of Prepared Avocado, however, since we have made the conversion, we could add any weight-based unit (lbs, oz, kg etc.). Then click “Add”

    An arrow points to the
  4. The converted ingredient is added to the batch. The cost reflects the amount of the ingredient used based on the conversion. You can then add the rest of your ingredients

    The

    In this example, 136g of Prepared Avocado is $1. The cost of 800g is $5.88. If the price of avocados were to change, this value would update automatically.


    If you were to add the amount of Prepared Avocado in ounces, it would calculate the value as well. For example, if we used 28oz of Prepared Avocado, it would be $5.84.

    The cost shows as $5.84 when using oz.

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