Adding the costs of products is important because they're used to calculate your inventory value, cost of goods sold, dish/drink costing, and more.
Adding costs is done typically during your venue setup. You can add the costs item by item on the web/mobile app, or download a list of your items and upload it after making changes.
You only need to enter the costs once, then as you receive orders and add invoices, the costs will update automatically based on the latest invoice.
You can choose whether the cost reflects the most recent invoice, or is a weighted average of your total stock. You can learn more about Weighted Average Pricing here.
Note: When entering the cost, make sure you're using the pre-tax cost.
You can add your costs on the WISK Web Portal or mobile app.
WISK Web Portal
To add an item cost on the WISK Web Portal:
Click Items > Items on the left menu bar
Select “Missing Cost” from the list of pre-defined filters
All of your items without a cost display. You can then add the cost per unit, or cost per case, or cost per another unit of measurement if applicable.
Note: Items are sorted alphabetically by title, but you can use the search bar to find specific items. This is helpful if working from a list of costs.
When adding item costs, you can enter the cost per unit or cost per case directly into the item table.
Cost Per Unit
Click into the “Cost per Unit” field for an item and enter the cost
Click outside the cell. The price updates and the item disappears from the list
Note: If you have added a case size, it will multiplies the cost per unit by the case size to calculate the cost per case.
Cost Per Case
Make sure you've entered a Case Size for the item.
Click the “Cost Case” field for an item and enter the cost
The “Cost Case” is divided by the case size to calculate the cost per unit
Note: If you don’t see the the “Case Size” or “Cost Case” columns, you can toggle them on by clicking the gear icon on the top left, then “Columns”.
Other Unit of Measurement
If you need to enter a cost that is another unit of measurement different from the item's default unit (for example, lbs or kgs), follow these steps:
Note: While not as quick, you can add the cost per unit or cost per case this way as well.
Hover your cursor over the item and click the pencil icon
Click the edit button beside the "Cost" field
Note: If you'll be adding a Cost per case this way, make sure that you have added a Case Size.
Enter the cost and select the "Cost per UM" from the drop-down menu.
Note: You can select "Unit", "Case" or any other unit of measurement that is the same type as the item's measurement (Volume or weight).
Note: If you selected "Case", it will show the cost per unit, and the cost per case just below it on the "Items" page.
Upload Costs via Spreadsheet
You can add your item costs in bulk by using our provided template. Just download your venue's item list, add the costs, and re-upload it. Learn more here.
From the "Items" page, click "Actions" > "Import items from Excel file"
Click "Download template"
Use the template to add the cost, and cost per unit of measurement for each item
When finished, return to the import screen, select the file by clicking "Browse". Then click "Upload".
Your costs will update based on the data entered in the template.
To add an item cost on the WISK mobile app:
Tap the “Items” button on the bottom menu bar
Tap the view selector and select “View missing cost”
All items without a cost display. You can add the cost per unit, or cost per case if applicable
Note: Items are sorted alphabetically by title, but you can use the search bar to find specific items. This is helpful if you are working from a list of costs.
Cost Per Unit
Tap into the “Cost” field beside an item
Enter the value and tap Done. The price updates and the item disappears from the list
Cost Per Case / Other Unit of Measurement
If you need to enter a cost that is by the case, or another unit of measurement different from the item's default unit (for example, lbs or kgs), follow these steps:
Swipe the item to the left
Tap the "Edit" button
Tap the "Cost" field
Enter the cost and select the measurement
Note: Make sure that you have set a case size for the item if adding the cost per case. This ensures you'll have the correct cost per unit
Maintaining Item Costs
After adding your item costs, any cost updates are applied automatically when you enter your invoices.
Price changes are detailed in your daily and weekly summary emails, and you can check the cost history of an item on the WISK Web Portal.
To learn more, see: