You can track/audit the progress of an ongoing inventory to make sure item counts are accurate, and keep your staff accountable.

When an inventory is in progress you can:

After the inventory is submitted, there are ways to see how much active in-app time the inventory took, and check for any edits.

When an inventory count is in progress, you can view it on the Inventories page of the WISK Web Portal.

An ongoing inventory has a start time, but the end time is blank. To see the details, click the pencil icon beside the inventory.

The inventory areas for the venue display. Under each area's name, you'll see one of the following statuses:

If an area has the status of Started or Finished, you'll see the user who started the count, and the number of items counted so far.

You can go into the area to see the counted items by clicking "Continue" or "Modify" if the area is marked as finished.

Note: We recommend having unique user accounts for each person counting so there is full accountability. To learn how to add users, see:

As items are submitted, if the devices counting are connected to the internet, the counts update in real time. If a device is offline, the counts update once it reconnects to the internet.

The timeline logs every action taken during the inventory, including adding, modifying, or removing item counts.

To view the timeline, on the "Inventories" page, click the "..." icon beside the ongoing inventory.

Then click the "Timeline" tab.

The timeline table shows each action and the responsible user. You can take a look at a high level for anything out of the ordinary.

When taking inventory in the mobile app or web portal, there are options to submit the count from the previous inventory in an area.

This is helpful if there are areas where stock doesn't move very often, or some users prefer submitting the previous count and then updating them to the current numbers.
​
If this option is used, there is a unique entry in the inventory timeline. All of the submissions included as part of it will have the same time stamp.

Checking the timeline entries in the area after that will help give an indication that the counts were genuine. In the example below we see that some of the submitted counts were modified.

If an inventory count was completed just by using "submit previous" without any other changes, the in-app counting time would register as very short.

You can also see a high level view of what's been counted in each area so far, and the total dollar amount.

On the Inventories page, click the "..." button beside the ongoing inventory.

You'll see the total dollar value, and the total counts for each item. To see the breakdown by area, click the "By Area" tab.

After the inventory has been completed, there are a few ways to make sure that the inventory count is legitimate. These can be viewed on the "Inventories" page after the count is complete.

While an inventory count has a start and end time, these values can be modified. The in-app time provides a more accurate picture of how much time was spent actively using the app.

When a user is taking inventory on an iOS device, the in-app timer increases. If the user is idle or remains on the same screen for too long, the timer stops counting. This prevents users from leaving the app open in an attempt to pad the in-app time.

This value displays as 0 while the inventory is in progress, but populates when the inventory is complete.

If an inventory spans several hours, but the in-app time is fairly low by comparison, it's a good indicator to check the timeline for any suspicious activity. For example, if the "submit previous" option was selected and then no changes were made after the fact.

When a completed inventory is edited, those changes are recorded in the venue's timeline. It displays:

To view the inventory timeline: