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Changing an Item's Measurement / Size
Changing an Item's Measurement / Size

How to change an item's size - either the unit of measurement or the quantity

Nick Neale avatar
Written by Nick Neale
Updated over a month ago

Article Contents

Introduction

Sometimes you create / add an item to your venue and discover later that it's the wrong size, or wrong unit of measurement.

Before catching the error, you may have inventoried the item a few times, received it on an invoice, etc.

Common mistakes include:

  • Putting the correct quantity, but wrong unit of measurement. For example, putting 1000L instead of 1000ml, 12ml instead of 12oz, 1.14ml instead of 1.14L or 1140ml.

  • Using "unit" or "each" as the unit of measurement on a weight or volume based item. You won't be able to count partial units or map recipes / batches easily.

To learn more about the different units of measurement, see:

The good new is that you can fix this mistake easily, and all of your data in unlocked inventories periods (inventories, invoices, etc) will update.

Editing the Item’s Measurements

In this example we’ll change the measurement of an item from 1 unit to 750ml.

WISK Web Portal

To edit an item’s measurement:

  1. On the Item’s page, place your cursor over the item and click the Pencil icon

    An arrow points to the pencil icon beside the item
  2. Click the pencil icon beside “Measurement”

    An arrow points to the pencil icon beside "Measurement"
  3. Click into the “Quantity” field and adjust the value if needed. In this example we'll set it to 750.

    The "Quantity" field is highlighted for emphasis.
  4. Click the “Unit of measurement” drop-down menu and select from the list. You can select from volume and weight measurements, along with “units” for whole items

    An arrow points to the options in the "Unit of measurement" drop-down menu
  5. You can add an alias (the name by which the Quantity + Item Measurement is displayed in the UI. For example, can, pack, bottle, etc.), then click “Save”

    An arrow points to the "Save" button

    Note: If the new measurement is a lot smaller or larger than the previous measurement, it will ask you to confirm the change. This is to prevent any mistakes, for example if 750L was put instead of 750ml.

  6. A message displays saying this change will update the item in all inventories, invoices, and other movements in the unlocked inventory period. The item will not be changed in locked inventories. Click “OK” on the confirmation screen

    An arrow points to the "OK" button
  7. The item’s unit of measurement updates

    The item measurement now displays as 750ml.

Mobile App

  1. On the “Items” screen, swipe the item to the left

    An arrow gestures to swipe the item to the left
  2. Tap “Edit”

    An arrow points to the "Edit" button that is now visible after swiping to the left
  3. Tap the “Item Measurement”

    An arrow points to the "Item Measurement" field.
  4. A pop-up window opens. Tap the “Quantity” field and adjust the value if needed

    The "Quantity" field is highlighted for emphasis.
  5. Tap the “Item Measurement” field

    An arrow points to the "Item Measurement" field
  6. Select the unit of measurement from the list. You can select from volume and weight measurements, along with “units” for items that can’t be measured

    An arrow points to the different Units of Measurement that can be selected from the list
  7. Add in an alias and case size if needed, then tap “Done"

    An arrow points to the "Done" button
  8. The new item measurement displays. Tap “Save”

    An arrow points to the "Save" button

    Note: If the new measurement is a lot smaller or larger than the previous measurement, it will ask you to confirm the change. This is to prevent any mistakes, for example if 750L was put instead of 750ml.

  9. The new unit of measurement is saved

    The item is now 750ml

Large Change Validation

To help prevent mistakes when changing the item's measurement, if the system detects a large change it will ask you to confirm it.

If you enter a value that is much larger than the existing measurement, it displays the following:

Web

The item changed from 1L to 1000L and requires confirmation

Mobile

The item changed from 1L to 1000L and requires confirmation

If you enter a value that is much smaller than the existing measurement, it displays the following:

Web

The item changed from 1kg to 1g and requires confirmation

Mobile

The item changed from 1kg to 1g and requires confirmation

Changing to "1 Unit" Validation

If you change an item's measurement to "1 unit" you will need to confirm this action.

For items that have a clear weight or volume, you should not use the "Unit" type of measurement.


If you use "Unit" instead of a weight or volume measurement, this will cause issues when trying to add recipes to items on the POS Items page. For example, if you have a liquor bottle with an item measurement of "1 unit", you won't be able to add partial amounts of that item to a recipe.

The "Unit" measurement type should only be used if there is no other way of measuring the item available.

The message that appears when you try to select 1 unit

For more information, see:

Item Measurement Updated

After the item measurement is updated, the new measurement applies to all inventories, invoices, and other movements in the unlocked inventory period.

Before

An inventory that shows the item when the unit of measurement is "unit".

After

The same inventory now showing the item as 750ml.

Note: While the changes are applied, some parts of the item are locked from other changes. This can take a few minutes to complete. This includes the case size, item measurement, and being able to change the default item variation.

The message that displays when the item is locked to changes.
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