Using Shelves

What shelves are and how to use them to segment an area into smaller sections

Nick Neale avatar
Written by Nick Neale
Updated over a week ago

Article Contents


When setting up the areas in your venue, it’s best to be as specific as possible.

For example, if you have a Main Bar that has a Bar Wall, Beer Fridges and a Wine Rack, you may want to create those as separate areas:

  • Main Bar - Wall

  • Main Bar - Beer Fridges

  • Main Bar - Wine Rack

If you’re looking for an extra step of division to help you while taking an inventory count, you can use the Shelf feature.

While called a Shelf, it can track any smaller segment within an area. For example, if you’re counting a bar wall and there are multiple shelves, or a storage area and there are several storage racks.

You can count items on a specific “Shelf” in an area to help you keep track of your progress. This way when reviewing the count, you can look at the specific segment instead of the full area.

For example, in the image below, we have a bar wall with 3 distinct shelves.

An example of 3 bar shelves and how they would be segmented when taking inventory using the Shelf Feature.

When counting, we would start with Shelf 1 and work our way from left to right. When Shelf 1 is completed, we’d switch to Shelf 2 and continue the process. You’ll see a summary for each shelf with the total amount of cases, full, and partial units for all items.

This is an optional and flexible feature that you can adapt to the setup/layout of your venue to improve the accuracy of your count. Currently, you can have up to 40 “Shelves” in an area.

Note: This feature is only meant to help you keep track of your progress during the inventory count. Shelves won’t appear in your inventory report after submitting the inventory.

Using Shelves During Inventory

1. Before counting anything, tap “Proceed to Current Scans”

The "Proceed to current scans" button is highlighted on the Area inventory screen.

2. Tap “By shelf”

An arrow points to the "By shelf" toggle at the top of the screen.

3. You’ll see a shelf indicator appear, showing the active shelf. You can count items as usual (either by scanning barcodes, using the list, or searching). When you count an item, it appears on the active shelf (in this example, Shelf 1)

The view is now "By shelf", and the active shelf is set to "Shelf 1". The active shelf is highlighted for emphasis.

4. After counting all of the items on the shelf, tap “Proceed to current scans”.

Items have been counted on the current shelf, and the "Proceed to current scans" button is highlighted for emphasis.

5. You’ll see all of the items scanned in the area overall. To see the scans for the specific shelf, tap “By shelf”

The scans for the entire area display, and an arrow points to the "By Shelf" toggle.

6. It shows the active shelf, and provides a summary of everything counted on that shelf at the bottom of the screen, including cases, full units, and partial units. You can scroll through to review, and update counts or remove items like normal.

The current shelf (Shelf 1) is underlined. The counted items display, and there is a summary of the count on the bottle of the screen, showing the number of cases, full units, and partial units.

Switching Between Shelves

1. To switch your active shelf, tap the “Shelf” drop-down menu.

The "Shelf" drop-down menu is highlighted for emphasis.

2. Tap another shelf on the list to make it the active shelf.

An arrow points to "Shelf 2" on the list.

Note: The number of shelves currently goes up to 40. Use as many as required.

3. The selected shelf is now the active shelf and you can start counting.

The newly selected shelf (Shelf 2) is underlined for emphasis.

Reviewing Shelves

As you complete counts on shelves, you’ll see the summary for each shelf when you switch between them.

The total counts for each Shelf display on the "Select Shelf" screen.

To review a shelf, just tap onto a specific shelf to see all submitted items in the order they were counted.

Use as many shelves as needed, and when finished counting the whole area, tap “Review area inventory” to save the area like usual.

The "Review area inventory" button is highlighted for emphasis.

Did this answer your question?