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Importing an Invoice/Order from the LCBO Web Store

Importing an Invoice/Order from the LCBO Web Store

How to import an invoice from the LCBO Web Store into your WISK account
Nick Neale avatar
Written by Nick Neale. Updated over a week ago

Article Contents

Introduction

If you use the LCBO Web Store to place orders, you can import your invoices directly into WISK.

There are two ways to import your invoices:

  1. Add the invoice in the mobile app using the LCBO import feature

  2. Automatically import invoices on the WISK Web Portal (Requires the Supplier Integration Add-On)

Note: The LCBO Web Store is only available to Licensees in the Greater Toronto Area. To learn more, please see:

Add Credentials to WISK Account

To make use of either method for importing invoices, you’ll first need to add your LCBO credentials for https://www.lcbowebstore.ca/ to your venue on the WISK Web Portal.

To add your credentials:

  1. Click Items > Distributors on the side-menu bar

    The "Distributors' button is highlighted on the left-hand menu bar.

  2. Click the Details button beside the LCBO distributor

    An arrow points to the "Details" button beside the LCBO distributor.

  3. Enter the venue’s username and password for the LCBO Web Store and click “Save portal credentials”

    The username and password have been entered and the "Save portal credentials" button becomes solid and can be clicked. The button is highlighted for emphasis.

    Note: If you change your password for the LCBO Web Store, you'll need to re-enter this information

  4. The credentials are saved and no longer visible. You can remove the credentials at any time by clicking “Clear portal credentials”

    A message displays that the credentials have been saved, and a "Clear portal credentials" button appears.

Note: If the credentials were entered incorrectly, you’ll receive an error message. Clear the credentials and try entering them again.

Import Invoices Manually (Mobile App)

Importing an invoice from the LCBO Web Store is similar to adding an invoice from a purchase order, except you’ll select the LCBO import option.

For more information about adding an invoice from a purchase order, please see:

To import an LCBO Web Store invoice in the mobile app:

  1. Tap “Orders” on the bottom menu bar

    An arrow points to the "Orders" button on the bottom menu bar.

  2. Tap “Add Invoices”

    The "Add Invoices" button is highlighted.

  3. Tap “Import from LCBO web portal”

    The "Import from LCBO web portal" button is highlighted.

  4. Add the details of the invoice, including the date and area the items in the order were added then click “Continue”

    The invoice details have been added and the "Continue" button is highlighted.

    Note: If you haven’t added your venue’s LCBO Web Store credentials yet, you’ll be prompted to add them now.

    The "LCBO Credentials" pop-up window.

  5. You’ll then see a list of invoices from your LCBO Web Store account. Tap an invoice to import it

    One of the invoices from the LCBO Web Store is highlighted for emphasis.

  6. You’ll then see all the items on the invoice. Swipe them in to confirm you received the ordered amount

    All of the ordered items appear in a list to be swiped in or modified as needed.

For more information about swiping in your items and submitting the invoice, please see:

Import Invoices Automatically (Web)

After adding your LCBO Web Store credentials, if your account has access to the Invoice processing add-on, draft invoices will appear in your account automatically.

Note: This feature is available to all accounts on the Professional plan tier.

You’ll need to review the invoices and convert them before the stock is added to your inventory.

To see your draft invoices for review:

  1. Click “Orders” > “Draft Invoices". You'll see a number showing the amount of invoices that need to be reviewed and converted.

    "Draft Invoices" is highlighted on the side menu bar for emphasis.

  2. Click the “Details” button beside a draft invoice

    An arrow points to the "Details" button beside a draft invoice.

  3. Follow the steps in the “Reviewing & Converting a Draft Invoice” article to finalize the invoice.

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