Article Contents

Introduction

When you add items to an invoice in WISK, the “Total” column represents the value of the items you’ve added at cost, without taxes. WISK uses that cost/unit for calculating inventory value and beverage costs.

However, for accounting purposes, there is an “Invoice total on paper” field you can enter the full amount paid on the invoice, including any additional charges (taxes, delivery/import fees, etc.) or credits.

An invoice where the total on paper and the total value of the items in WISK don't match.  A message displays if the values don't match.

By adding charges or credits as additional line items to an invoice, you can get the “Invoice total on paper” and the “Total” to match.

The invoice total on paper and the total are now matching, and the message is gone.

Note: In the app, this field is the "Invoice Total" that appears when you're entering the invoice details.

The

WISK Web Portal

Creating a Charge / Credit Reason

To begin, you’ll create reasons for why you’re adding a charge or credit to the invoice. Once they are created, they’ll appear in a list you can select from.

  1. Open or create an invoice in the WISK Web Portal

  2. Along the bottom of the screen, click “Add Charge” or “Add Credit”. A charge will add to the invoice total, and a credit will subtract from the invoice total

    An arrow points to the
  3. Click into the “Reason” field

  4. Click “New charge/credit reason”

    An arrow points to the
  5. Give the charge / credit reason a title, and make sure the toggle is on the correct type. If it is a deposit, you can check the “Deposits” box.

    The

    Note: The "Deposits" checkbox is for a report feature that will be coming soon.

  6. After adding the details, Click “Save”

    The reason has been given a title, and the
  7. The reason is added, and will appear in your list of Charge/Credit reasons.

Adding the Charge / Credit

  1. Click “Add Charge” or “Add Credit”

  2. Click the “Reason” field

  3. Select from the list of reasons

    An arrow points to a charge reason.
  4. Enter the quantity, and the dollar value of the charge / credit. In most cases, you’ll put “1” in the quantity, but in the case of keg/bottle returns, you may put more (See the Keg Return section below)

    The Quantity and
  5. After adding the quantity and dollar value, click “Add”

    The
  6. The charge/credit is added to the invoice, and the “Total” will update to reflect the charge or credit. You’ll see it appear below the items in the invoice.

  7. Add any other additional charges or credits to the invoice. Once they are added, the “Invoice total on paper” and “Total” fields will match.

    The

Keg Returns

Sometimes on your invoices, you’ll receive a credit for any empty kegs that are returned to the distributor. You can track these by adding a credit to your invoice.

To add a keg return deposit:

  1. Click “Add Credit”

  2. Click “Reason”

  3. Click “New credit reason”

  4. Give the return an appropriate name, then check the “Deposit” box and click “Save”

  5. Select the Keg Return from your list reasons

    An arrow points to the
  6. Add the quantity (the number of kegs being returned), and their value, then click “Add”

    The quantity and cost have been entered an an arrow points to the
  7. The credit is applied to the invoice. You’ll see the “Total” value change, and that the credits have been added.

    The Keg Return credit has been added and the

Mobile App

Creating a Charge / Credit Reason

To begin, you’ll create reasons why you’re adding a charge or credit to the invoice. Once they are created, they’ll appear in a list you can select from.

  1. Open or create an invoice in the mobile app and tap “Proceed to current scans”

    The
  2. Tap the “Charges & Credits” tab

    An arrow points to the
  3. Tap either the “Add charge” or “Add credit” button depending on what you want to create. A charge will add to the invoice total, and a credit will subtract from the invoice total.

    The
  4. Tap the “Reason” field

    An arrow points to the
  5. If no reasons for a charge/credit have been added to your venue already, there won’t be anything to select. Tap “Manage reasons” to add a new reason.

    An arrow points to the
  6. Tap the “+” button on the top right of the screen

    An arrow points to the
  7. Give the charge / credit reason a title, and make sure the toggle is on the correct type. If it is a deposit, you can tap the “Deposits” box. When finished, tap “Save”

    The reason has been given a name, the

    Note: The "Deposit" checkbox is for a report feature that will be coming soon.

  8. The reason is added, and will appear in your list of Charge/Credit reasons

    The added charge now displays on the

Adding the Charge / Credit

  1. Tap “Add Charge” or “Add Credit”

    The
  2. Tap the “Reason” field

    An arrow points to the
  3. Select from the list of reasons

    An arrow points to the
  4. Enter the quantity, and the dollar value of the charge / credit. In most cases, you’ll put “1” in the quantity, but in the case of keg/bottle returns, you may put more (See the Keg Return section below)

    The quantity and the cost have been filled in.
  5. After adding the quantity and dollar value, tap “Save”

    The
  6. The charge/credit is added to the invoice, and the “Total” will update to reflect the charge or credit.

    The charge now appears on the
  7. Add any other additional charges or credits to the invoice as needed and submit the invoice.

Keg Returns

Sometimes on your invoices, you’ll receive a credit for any empty kegs that are returned to the distributor. You can track these by adding a credit to your invoice.

To add a keg return credit:

  1. On the Charges & Credits tab, tap “Add Credit”

  2. Tap “Reason”

  3. Create a new credit reason by tapping “Manage reasons” and then the “+” button.

  4. Give the return an appropriate name, then toggle “Deposit” on and tap “Save” at the bottom of the screen

    A new credit reason is being created. The
  5. Select Keg Return from your list of reasons

    An arrow points to the

  6. Add the quantity (the number of kegs being returned), and their value (per unit), then tap “Save”

    The quantity, and the value of the credits has been entered. 2 units, at a value of $30 per unit. An arrow points to
  7. The credit is applied to the invoice. The value of the credits are subtracted from the Invoice total.

    The credit has been added to the invoice, and the value of the credits has been subtracted from the invoice total.

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