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Importing an Invoice/Order from the SAQ Web Portal

Importing an Invoice/Order from the SAQ Web Portal

How to import an invoice from the SAQ Restauration site into your WISK account
Nick Neale avatar
Written by Nick Neale. Updated over a week ago

Article Contents

Introduction

If you use the SAQ Restauration site to place orders, you can import your invoices directly into WISK.

There are two ways to import your invoices:

  1. Add the invoice in the mobile app using the SAQ import feature

  2. Automatically import invoices on the WISK Web Portal (Requires the Vendor Integration Add-On)

Add Credentials to WISK Account

To make use of either method for importing invoices, you’ll first need to add your SAQ credentials for https://gca.saq.qc.ca/login to your venue on the WISK Web Portal.

To add your credentials:

  1. Click Distributors on the side-menu bar

    The "Distributors" button is highlighted on the side menu bar.

  2. Click the Details button beside the SAQ distributor

    An arrow points to the "Details" button for the SAQ distributor

  3. Enter the venue’s username and password for the SAQ Portal and click “Save portal credentials”

    The "Username" and "Password" fields have been filled in and the "Save portal credentials" button is highlighted.

    Note: If you change your password the integration will stop working. Re-enter the credentials with the updated password.

  4. The credentials are saved and no longer visible. You can remove the credentials at any time by clicking “Clear portal credentials”

    There "Portal credentials saved" message and "Clear portal credentials" button are underlined for emphasis.

Import Invoices (Mobile App)

Importing an invoice from the SAQ is similar to adding an invoice from a purchase order, except you’ll select the SAQ import option.

For more information about adding an invoice from a purchase order, please see:

To import an SAQ invoice in the mobile app:

  1. Tap “Orders” on the bottom menu bar

    An arrow points to the "Orders" button on the bottom menu bar.

  2. Tap “Add Invoices”

    The "Add Invoices" button is highlighted.

  3. Tap “Import from SAQ web portal”

    The "Import from SAQ web portal" button is highlighted.

  4. Add the details of the invoice, including the date and area the items in the order were added then click “Continue”

    The Date and Area for the invoice have been added and the "Continue" button is highlighted.

    Note: If you haven’t added your venue’s SAQ credentials yet, you’ll be prompted to add them now

    The SAQ Credentials prompt window.

  5. You’ll then see a list of invoices from your SAQ portal account. Tap an invoice to import it

    One of the invoices on the list is highlighted for emphasis.

  6. You’ll then see all the items on the invoice. Swipe them in to confirm you received the ordered amount.

    The items from the invoice display under the "List" view.

For more information about swiping in your items and submitting the invoice, please see:

Import Invoices (Web)

After adding your SAQ credentials, if you have subscribed to the Vendor Integration Add-On, draft invoices will appear in your account automatically.

You’ll need to review the invoices and convert them before the stock is added to your inventory.

To see your draft invoices for review:

1. Click “Orders” > “Invoices/Returns”

The Invoices / Returns button is highlighted on the side menu bar.

2. Click “Draft Invoices”. You’ll see a number indicating the amount of invoices that need to be reviewed and converted.

The "Draft Invoices / Distributor Invoices" button is highlighted. It has the number 2 beside it to indicate 2 invoices need attention.

3. Click the “Details” button beside a draft invoice

An arrow points to the "Details" button beside a draft invoice.

4. Follow the steps in the “Reviewing & Converting a Draft Invoice” article to finalize the invoice.

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